new teacher q & a

Whenever I am observed, I have to sign a copy of the report, which goes into my file. What else is in my file? Am I allowed to see it?

Apr 23, 2009 4:09 PM

A: Indeed you are allowed to see it. You have the right to examine your official file and should do so once a year to learn what’s in it and to have any old or inappropriate materials removed.

Every UFT member has an official file at school that contains the administration’s observation reports, annual evaluation sheets, licensing and salary documents and other materials. There is only one official file maintained in your school; if you transfer to a new school, this official file (but not any private notes that your supervisor may keep) will follow you there.

Before material can be placed in your file, you must have the opportunity to see it and sign the original copy. Your signature does not mean that you agree or disagree with its contents, only that you have seen the item. You can, at any time, write a response to any derogatory material in your file and have it attached to the original copy.

To view your official file, just notify your principal and make an appointment. It’s a good idea to have either your chapter leader or a colleague with you when you look at your file. If you find letters in your file that have not been used in a disciplinary proceeding for three or more years from the date the original material was placed in the file, under Article 21A of the teacher’s contract, you may – and should – ask to have those letters removed. (Your chapter leader can help you with this request.) In addition, you have the right to photocopy any materials in your file.

This is a good time to have a look at your file and do some spring cleaning. For more detailed information, read the Know Your Rights items Official School File and Letter in the File.