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New Hiring Process for School Secretaries

The United Federation of Teachers and the Department of Education have established a new hiring process for school secretaries. Under this new process that took effect Oct. 21, 2014, qualifications for the position of school secretary are based on education and experience.

Here is what you need to know:

  • As in the past, an applicant can be hired as a full-time regular substitute secretary if he or she has at least a high school diploma or its equivalent plus three years of approved experience in an office, clerical or secretarial position.
  • To be appointed as a secretary, an applicant must either have a bachelor’s degree plus one year of paid clerical or secretarial experience or an associate’s degree plus two years of paid clerical or secretarial experience.
  • All experience must be paid experience consisting of 1,200 clock hours over a minimum span of approximately one calendar year. Experience as a paraprofessional, an educational assistant, educational associate or school aide is not acceptable toward meeting the experience requirement.
  • In addition to the above criteria, the secretary must meet additional criteria within two years. Those additional requirements include:
  • Following commencement of service: Completion of the NYCDOE training for new secretaries on systems and payroll. (More information on this will follow.)
  • The new policy gives any out-of-license personnel who may have been improperly assigned secretarial duties a path toward becoming licensed if they meet the new education and experience requirements.
  • Secretaries will not acquire tenure until all probationary and eligibility requirements have been met.
  • For an applicant to be considered, principals must nominate a qualified applicant in Galaxy based on a clear, budgeted vacancy.
  • For the initial round of hiring, the nomination process began Oct. 21, 2014 and extends through Nov. 21, 2014.
  • By updating and opening up this hiring process, we are giving principals the opportunity to hire qualified secretaries to provide the secretarial support that is needed in the schools.
  • In the event your principal still uses people in other titles to do secretarial work, report this to School Secretaries Chapter Leader Mona Gonzalez at