Per diem service

Per diem service refers to pedagogic personnel serving on a day to day basis in a school and/or any of its programs. Employees serving on a per diem basis are commonly referred to as substitute teachers. However, per diem employees can be either teachers or other types of pedagogues. The categories of service paid on the per diem payroll include:

Occasional per diem

A teacher assigned on a day-by-day-as-needed basis to fill occasional vacancies due to a teacher absence. This employee is paid at a fixed rate for each day of service.

Long-term per diem (Z-Status)

An occasional per diem teacher who works 30 or more consecutive days in the same position covering the same absence becomes a long-term per diem teacher. This individual receives salary at 1/200th of the salary step (up to step 4A including differentials) that would be entitled on a full-time basis, instead of the occasional daily rate.

Non-attendance benefits are not available. Sick leave is earned at the rate of one day for each calendar month in which per diem employment with legal holidays equal or exceeds 20 days. After serving 60 full days, the long-term per diem teacher will earn three vacation days and for each 20 days thereafter one additional day is earned up to a maximum of nine vacation days.

Full/part-time (F-status)

A per diem employee engaged for a full term but for less than five full days per week (e.g., 2 days every week). The full/part-time employee receives a salary pro-rated for the time worked at 1/200th of the salary step (up to step 4A including differentials) that would be entitled on a full time basis. After serving 60 full days, the F-status teacher will earn three vacation days and for each 20 days thereafter one additional day is earned up to a maximum of nine vacation days.

Non-Appointed Full-Term Regular Substitute (Q-status)

Full-term regular substitutes, commonly referred to as “regular subs”, are non-appointed teachers who are employed on a full-term basis in one school, covering one assignment. Full-term substitute positions are discretionary positions created and filled by the principal, based on special assignments or coverage needed for a teacher who will be going on an approved, long-term absence.

Full-term regular substitutes are part of the same payroll bank (Q-742) as appointed pedagogues, and therefore, they are entitled to accruing Cumulative Absence Reserve (CAR) days at the rate of ten days per year, or one day accrued each month.  

Regular substitutes are not entitled to borrow CAR days or use grace periods. Regular substitutes are eligible for health benefits from the NYC DOE, as long as they meet all of the eligibility requirements.

There are two types of Full-Term Regular Substitutes:

  • 5BA - FT Regular Sub: These regular subs are fully staffed and given their full-term assignment within the first 15 days of the school year. Salary is established per their collective bargaining agreement, up to step 4A including differentials. 5BA Subs are eligible for longevity, seniority and probation credits upon appointment to a full-time teaching position.
  • 5BP - FT Regular Sub Treated as Per Diem: These regular subs are staffed or given their full-term assignment after the first 15 days of the school year. Salary is established per their collective bargaining agreement, up to step 4A including differentials. Per Diem service is creditable towards a salary step with Per Diem verification for each block of 85 aggregate days. For every block of 85 days worked, one term of credit will be awarded towards your salary step.

There are two primary reasons why a teacher will serve as a regular sub for the year:

1. They are acting as a replacement for a teacher who is out for the full year on a sabbatical or other full-term leave of absence: These teachers are selected by the school principal and nominated directly for the available assignment.

2. They are currently enrolled in an Alternative Certification Pathway Program: (e.g.: NYC Teaching Fellows, NYC Teaching Collaborative, Teach for America, etc.) and working towards their NYSED teacher certification. Candidates who complete these programs are eligible to be appointed to a regular teaching position once they complete the requirements to obtain a Transitional B Certificate from the NY State Education Department.


Source URL: https://www.uft.org/your-rights/salary/diem-service