According to a DOE memo issued March 5, 2020, absences on or after Feb. 2, 2020, shall be excusable and not charged to either sick or annual leave banks when the absence is a result of one of the following:
- A confirmed case of 2019-nCoV where the employee is under quarantine or isolation in accordance with a directive issued by the New York City Department of Health and Mental Health (DOHMH) or other state or federal health agency.
- Where an employee is symptomatic and under investigation for Covid-19 infection.
- Where an employee has been in close contact (within six feet for a prolonged period of time) with an individual who has a confirmed case of Covid-19 and needs to undergo testing and/or self-monitoring requiring absence from work, as certified by their doctor.
- Any other case where an employee has specifically been ordered to be quarantined by the Department of Health related to Covid-19.
In April, the DOE issued additional guidance that if a DOE employee is over age 70 or has a health condition, including pregnancy, which would put that employee at higher risk of serious consequences from a COVID-19 infection, the employee does not have to use CAR days if the employee cannot safely report to a work assignment outside the employee's home, such as a regional enrichment center. These absences will be considered “non-attendance” days and will not be charged to the employee's sick bank.
Read the DOE memo on timekeeping procedures for absences related to the coronavirus »
Read guidance for school secretaries on daily timekeeping procedures »
Download a presentation on absences and timekeeping procedures »
DOE timekeeping forms:
- OP-201: Application for Excuse of Absence Without Pay and/or as Non-Attendance (Pedagogues)
- PD-19: Application for Excuse of Absence with Pay for Administrative Employees
DOE employees who cannot work because they are caring for someone who is sick with COVID-19 can take a leave with partial pay to care for that person. Please call the UFT at 212-331-6311.
In addition, employees shall be permitted to utilize CAR or sick days, over the existing limit of three such days per year, to care for a minor whose school has been closed for COVID-19 related reasons.