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Timekeeping for COVID-related events chart

The following information details different scenarios in which a member might be absent due to a COVID-related situation and the current DOE policy and requirements for each instance. This information is subject to change; please check back for updates that will be posted as soon as policies are modified. 

Timekeeping for COVID-related events

Situation COVID Day Allowance CAR Usage Requirement Documentation Required Additional Notes
Member has a documented positive case of COVID Until member is cleared to return to work, up to four weeks. Member can return to work after five days with improving symptoms. Time beyond four weeks Documentation can be requested, if symptoms persist beyond the isolation period In cases of hospitalization or admittance to a rehabilitation facility, COVID days can be used for the duration of the hospitalization/rehab admittance and for an additional two weeks, once the member has returned home.
Member has symptoms, but no positive test result While symptoms persist, up to two weeks, cumulative throughout the year. After two weeks are exhausted in a calendar year, leave at 2/3 pay can be taken--these would be extreme circumstances. Member can return after five days without symptoms. After testing negative, CAR days must be used. CAR days can also be used in lieu of leave at 2/3 pay. Medical documentation of symptoms, plus proof that a test was sought within three days of the onset of symptoms. Member must seek a COVID test. If a member tests negative for COVID, the member must use CAR days, starting with the day after the test results were received.
Governmental quarantine or healthcare provider’s isolation order Up to two weeks while the order is in place, cumulative throughout the year. After two weeks are exhausted in a calendar year, leave at 2/3 pay can be taken. CAR days can be used in lieu of the leave at 2/3 pay. Proof of quarantine or medical documentation  
Exposure to COVID-19 Up to two weeks, cumulative throughout the year After a negative test Proof that a COVID test was sought Member must seek a COVID test. COVID days cannot be used after a negative test is received.
Caring for an individual subject to governmental quarantine or health care provider’s isolation order Leave at 2/3 pay for two weeks up to 12 weeks, if the member cannot telework Can be used in lieu of the leave at 2/3 pay Member must demonstrate that the individual depends on the employee for care and that they are unable to telework while caring for an individual under the governmental quarantine or isolation order  
Caring for someone who is at heightened risk Leave at 2/3 pay for up to 12 weeks, if the member cannot telework Can be used in lieu of leave at 2/3 pay The employee must provide documentation of the licensed health care provider’s advice and must demonstrate that the individual depends on the employee for care and that they are unable to telework while caring for the individual in self-quarantine.  
Caring for a son or daughter under the age of 18, whose school or place of care has been closed, or whose child care provider is unavailable due to COVID-19 precautions Leave at 2/3 pay for up to 12 weeks, ending when the school or child care provider returns to in-person.  Can be used in lieu of leave at 2/3 pay Documentation that the school or place of care has been closed.  
Member goes to get vaccinated (would only apply to booster at this point) during work time Up to 4 hours per dose   Proof of vaccination appointment.  
Member takes their own dependent to be vaccinated or boosted Up to 4 hours per dose   Proof of vaccination appointment.  
Within 3 days of receiving a booster shot, member experiences: Fever lasting fewer than 24 hours Up to two work days Time beyond two days Medical documentation  
Within 3 days of receiving a booster shot, member experiences: Fever lasting more than 24 hours While symptoms last, up to two work weeks CAR days must be used for any time taken following a negative test. If more than 3 consecutive days are taken, member must provide documentation showing they sought a COVID-19 diagnostic test during their leave and the date they received their test results.  
Within 3 days of receiving a booster shot, member experiences: Fatigue, a headache, chills, muscle aches, joint pain, nausea or vomiting or other symptoms that are consistent with vaccine side effects While symptoms last, up to two work weeks CAR days must be used for any time taken following a negative test. If more than three consecutive days are taken, member must provide documentation showing they sought a COVID-19 diagnostic test during their leave and the date they received their test results.  

Also be sure to check our COVID-19 absences FAQ page for more answers and information.