Counseling Memos

On occasion, a principal may write you a memorandum to make you aware of a specific rule, regulation, policy, procedure or school practice. The memo cannot include any disciplinary action or threat of disciplinary action. It must be labeled “Counseling Memo” at the top in bold letters. It cannot refer to any incident more than four months earlier than the date of the memo. It also must be given to you within one month of the latest incident it mentions. The counseling memo cannot be used in any evaluation of you (yearly rating or per-session rating), except to prove notice of the rule, and must be removed from your file three years after the latest incident stated in the memo.

A counseling memo may not be grieved unless it can be demonstrated that it is not a counseling memo; however, you may respond to the memo and your response must be attached to the original memo.