Resources for School Secretaries
General resources
- New Secretary Informational Packet 2025
- Practical Payroll Guide for end of year 2025
- Payroll schedules for 2024-25
- HR Connect portal brochure
- Digital Classroom Labor Policy Guidance
- Payroll Training for Cybershift
- Extended use training for school staff
- Labor Policy Guidance: Digital Classroom
- Memorandum of Agreement on digital classrooms
- 2023 DOE Attendance Policy
- 2023 contract guidance: online training policy (from Principals' Digest)
- Promotion in Doubt timeline
- SEED and Compensatory Services
- 2023-24 OT/PT Overtime Timesheet
- OT/PT Overtime Entry Instructions for Recovery Services
- Materials from the Election Day 2021 School Secretaries Professional Development day
- Emergency Family Leave - Instructions for Payroll Secretaries
- Pupil accountant updates and checklist
- OP 44 - Termination pay
- ATS printer installation instruction manual
- Reinstatement after a Leave
Presentations for Secretaries
- March 2025 presentation on navigating leaves
- Manhattan Field Support end of year training for elementary and middle schools
- Manhattan borough office elementary school programming presentation
- Payroll basics for summer rising
- Payroll virtual professional learning
- Payroll and Cybershift (DOE login required)
- Leaves (DOE login required)
DOE Payroll Administration Memorandums
- Personnel Memorandum #1: Guidance for COVID-19 Excused Absences (Updated July 2023)
- Payroll Administration Memorandum #1: Reminder re: new check distribution policy
- Payroll Administration Memo #3: Direct Deposit Procedures for Terminated Employees
- Payroll Administration Memo: Electronic Delivery of W-2 1127 Waiver and 1095-C forms
- Payroll Administration Memorandum #10: New OP44 Form (Issued March 16, 2022)
- Payroll Administration Memorandum #8: Commuter Benefits Deductions
- Payroll Administration Memorandum #20: Summer Processing Procedures for Q744 and E745 Employees
DOE Personnel Memoranda
Resources from the 2019 orientation for new school secretaries:
- Employee Information System quick reference card
- Introduction to the NYC Department of Education
- HR Connect Web Portal instructions
- HR Connect Web Portal features
- Per Session T-Bank quick reference card
- Workers' compensation information and instructions
- Termination Pay Application quick reference card
Resources from the June 2017 professional development day:
- Overview of Emergency Preparedness and Response Planning for School Personnel
- Family and Medical Leave Act (FMLA) Guidelines for Secretaries
- Technology: Promise and Pitfalls
- Workers' Compensation Secretaries Guidelines
- Workers' Compensation Payroll Guide for Secretaries
- Special Circular 31, Duties of School Secretaries
- Special Circular 16, Bereavement Leave for Pedagogical Employees
- Personal Memo #34: Clarification of Special Circular 16
- Ergonomics for School Secretaries
The UFT safety and health department created this presentation with helpful pictures and easy-to-understand instructions on how to arrange your work station to reduce the risk of strain and injuries.