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Chapter Leader UpdateOct. 5, 2023

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Erica Berger

BOOK GIVEAWAY: Kristen Jefferson and her daughter leave the union’s First Book event at PS 154 in Harlem on Sept. 23 with the free books they selected for Kristen's son in pre-K.

This Week's Focus

Union support for teachers on final ratings 

The DOE sent final APPR ratings for the 2022-23 school year to teachers’ DOE email addresses on Oct. 2. If a teacher at your school believes their final rating was calculated incorrectly due to a MOSL issue or concern, they should speak to their UFT district representative and submit a UFT online inquiry form. When submitting an inquiry, the member must upload the PDF of their complete rating booklet. If the teacher thinks their MOSL doesn’t comply with proper procedure, they should initiate an APPR complaint within five school days of receipt of the rating. 

If a teacher received a final rating of Ineffective, they may file an appeal by emailing their borough rating liaison. If a teacher received an overall rating of Developing and they believe the rating was based on reasons other than their pedagogy, they should contact their district rep. The teacher should be prepared to briefly explain why they believe the D rating was not based on their job performance and submit supporting documentation. 

If a retired member or a member who has resigned contacts you because they cannot access their final APPR rating report, tell them to send an email to advancesupport@schools.nyc.gov to request it. They must include their full name and file number in the email for verification.  

Learn how to activate your Special Education Committee

The UFT is holding special virtual training sessions for chapter leaders about the school-based special education committee established in each school in the 2023 DOE-UFT contract. The committee, which is selected by the chapter leader, will meet with the principal at least once in the fall and again in the spring and more as needed to discuss special education compliance issues that are not student specific with the goal of resolving problems at the school level. Here are some examples of the range of issues the committee can tackle: 

  • Failure to fill a special education vacancy with a special education teacher. 
  • Pulling ICT teachers to cover for other absent teachers, leaving the other ICT teacher alone with the class. 
  • Exceeding special education class-size ratios (such as 14 students in a 12:1:1 setting). 

District 75 special education committees will tackle additional topics specific to their district. After these initial training sessions, the UFT’s Special Education Department will establish office hours via Zoom for chapter leaders and Special Education Committee members in each borough to ask their questions. Queens and Bronx chapter leader training sessions have taken place. Chapter leaders in the other three boroughs and District 75 will receive an invitation from their district or borough rep. All training sessions are from 4 to 6 p.m. in October. 

Ask members to wear pink on Oct. 11  

About one in eight women in the United States will develop breast cancer over the course of her lifetime. Organize your fellow UFT members to wear pink next Wednesday, Oct. 11, to raise awareness about breast cancer and build chapter unity. Post photos of your members wearing pink on your own social accounts and tag @uftny on Instagram and @UFT on Twitter/X so we can reshare your post. Please send your best one or two photos (large size, with caption information) to uftphotos@gmail.com. You can submit a request for a UFT photographer to take photos at your school, and we’ll let you know if one is available. You and your school delegate(s) are asked to wear pink at the Delegate Assembly that day.

Help for members struggling with student debt 

The pandemic-era pause on federal student loan payments ended on Sept. 30. Interest also began accruing on these loans on Sept 1. If you have colleagues who are worried about how they will manage their monthly loan payments, the Student Debt Relief Program, only for UFT members, can help them navigate the options and apply for the right federal student debt relief program. UFT members are invited to attend a 90-minute introductory webinar that will cover the basics of the federal Public Service Loan Forgiveness (PSLF) program and how they might benefit from President Biden’s Oct. 4 pledge of more than $5 billion in debt relief for public service employees who qualify for PSLF. Members will also learn about the U.S. Department of Education's income-driven repayment (IDR) plans, which are designed to make student loan debt more manageable by giving people a monthly payment based on their income and family size.

 Register for a webinar

Organize a Thanksgiving coat drive at your school  

Let’s make sure students in need have new apparel to stay warm this winter. Organize a winter clothing drive at your school or ask your members to make a monetary donation toward the purchase of new winter coats and accessories for New York City public school students living in temporary housing. This year, we are focusing on supporting the more than 20,000 asylum-seeking students in our schools. Bring your school’s donations of new winter coats, sweaters, scarves, mittens, gloves and hats to the Oct. 11 or Nov. 15 Delegate Assembly. You may also drop off donations until Nov.17 at UFT borough offices or at UFT headquarters on the 14th floor. The union can only accept NEW articles of clothing. The garments may range in size from toddler to adult. For questions, contact Jeannette Noriega at JNoriega@uft.org. Please post this Thanksgiving coat drive flier on your UFT bulletin board. 

Chapter Leader Checklist

To Do #1
Share photos of your team at Making Strides Against Breast Cancer

Will your chapter have a team at a Making Strides Against Breast Cancer walk on Sunday, Oct. 15, in Manhattan, Queens and Long Island or on Sunday, Oct. 22, in Brooklyn, the Bronx and Staten Island. Raise awareness about breast cancer by sharing your photos on social media and tagging the UFT. Send your best photo to uftphotos@gmail.com.

To Do #2
Get your flu shot at the Delegate Assembly

Delegates and chapter leaders attending the UFT Delegate Assembly at union headquarters on Oct. 11 may receive a free flu shot between 3 and 5:30 p.m. You are eligible for a shot provided you have a New York City health plan. 

To Do #3
Fliers to share with your members

Print and distribute these fliers in member mailboxes or post on your school’s UFT bulletin board. 

Hub Highlights

File your consultation meeting summaries from the hub

You can file your consultation meeting summaries quickly and easily in our new Chapter Leader Hub. Go to the Forms section and select “Upload Consultation Committee Notes.” By filing a summary each time your school consultation committee meets with your principal, you have a record of the topics you discussed and the union can escalate unresolved issues where it determines several schools are confronting the same issue. Remember, you can access the Chapter Leader Hub using your UFT website username and password.

Enter the hub

Work in progress

The UFT is working on the following issues with the DOE and other city, state and federal-level entities as appropriate: 

  • Trouble-shooting issues of implementation of the remote work provisions in the contract.
  • Building the virtual learning program established in the contract.
  • Reviewing and revising the A+ course options for teachers working toward their MA+30 salary differential.
  • Pushing the DOE to staff substitutes on Z and Q status in a timely manner.
  • Working with the DOE to disseminate various types of guidance discussed in the contract.

You Should Know

Contract Empowerment & Enforcement

Contract’s expanded definition of basic instructional supplies

Schools have long had a contractual obligation to provide appropriate and sufficient basic instructional supplies and books to deliver an effective educational program. Under the contract, basic instructional supplies and books are defined as “those that must be provided for use by students without which classroom instruction will be impaired.” They include but are not limited to paper, textbooks, testing materials and assessments. The 2023 contract expanded the basic instructional supplies provision to also include staff access to electronic devices, printers, copiers, ink and toner to the extent necessary based on their assignments. If UFT members in your school have not received basic instructional supplies, you can use the paperwork and operational issues resolution process to address the issue. Speak to your district representative about initiating a complaint.

Health and Safety

Prepare for Climate Action Days in your school

The DOE, with our strong support, is holding four Climate Action Days this school year on the following topics: 

  • Dec. 6: energy 
  • Feb. 7: waste 
  • April 17: health, wellness and green space
  • June 12: water 

Each school may send two school-based staff to an all-day, in-person Climate Action Days training. Participants will receive up to six CTLE hours. Here are the session dates: 

  • Friday Oct. 13: elementary schools
  • Friday, Oct. 20: middle and high schools
  • Tuesday, Oct. 24: All schools

Each school can select two representatives to send for training. Those who attend will learn about PlaNYC, the city’s long-term plan for responding to climate change. Participants will also get the resources and guided planning time they need to lead Climate Action Days in their school. 

Instruction

New ways for teachers to earn ENL certification or a bilingual education extension  

The State Education Department adopted a temporary modification to certification requirements on Sept. 12 so teachers may obtain a supplementary English as a new language certification and/or a supplementary bilingual education extension to support new immigrants or asylum-seeking students. 

Certified teachers and pupil personnel services professionals (i.e., social workers, school counselors and psychologists) can now complete either the examination requirement or the enrollment and education requirements, instead of both sets of requirements. This temporary flexibility will allow candidates to pass the Bilingual Education Assessment (BEA) and/or the Content Specialty Test (CST) in ESOL, if available, in lieu of completing coursework and matriculating in a registered program leading to a bilingual education extension and/or an ENL certificate. See a list of required tests and registration information. 

Once issued, the supplementary ENL certification remains in effect for five years. Applicants may renew the supplementary bilingual education extension one time for three more years from the effective date of the renewal only if they obtained their first extension through this flexibility and meet the requirements for the extension as described above.

Those who are interested can apply for the ENL certificate and/or the bilingual extension until Aug. 31, 2024. Because the Bilingual Education Assessment can be taken only on a limited number of dates, candidates are encouraged to apply as soon as possible for the test. See more information about these certification modifications on the State Education Department website. 

Developmentally appropriate ESL testing begins in 2024

Thanks to continued advocacy by the UFT and NYSUT, the 2024 New York State English as a Second Language Achievement Test will feature a new grade 1 assessment. This assessment was developed specifically for English language learners in first grade. A test sampler with examples of Grade 1 questions as well as directions for administration is available on the state Office of State Assessment’s NYSESLAT webpage.  Prior to this change, English language learners in grade 1 were given the same assessment as those in grade 2. The state has also confirmed that administration of the 2024 and 2025 NYSESLAT will be paper-based for all grades. 

Politial Action

Early voting begins on Oct. 28

The in-person early voting period for the Nov. 7 general election runs from Saturday, Oct. 28, to Sunday, Nov. 5. Members who live in New York City can use this tool to find their early voting and Election Day polling sites. Members who live in other parts of the state can use the Board of Elections' online portal to find where to vote early and on Election Day. 

Voting by mail in the general election

All New York State registered voters may vote either in person or by mail in the Nov. 7 general election. If you request an absentee ballot online or by mail, your request must be submitted or postmarked by Oct. 23. You may request an absentee ballot in person until Nov. 6. If you live in New York City, you can request an absentee ballot at the NYC Absentee Voting website. If you live outside New York City, you can fill out an online form to request an absentee ballot on the State Board of Elections website. Make sure that you check off “Temporary Illness” on the application as the reason for your request to vote by mail. See the candidates endorsed by the UFT and NYSUT in the general election.

Everything Else

Still time to register for Teacher Union Day on Oct. 29

This year, the UFT is bestowing the Charles Cogen Award, the union's highest honor, on UFT Treasurer Debra Penny, who recently stepped down as the chair of the Teachers’ Retirement System Board of Trustees. On Teacher Union Day, we honor the brave educators who put everything on the line in the 1960 strike that forged our union and the UFT activists who follow in their footsteps. See the day’s award winners, including the 88 school chapters receiving the Ely Trachtenberg Award. Please consider bringing a group of members from your school to the event, which takes place on Sunday, Oct. 29, at the New York Hilton from 8 a.m.to 2 p.m. We’ll provide a continental breakfast and post-awards reception. This year’s celebration will conclude with a special tribute to UFT founder George Altomare, who passed away in August. 

Register

Recent Guidance and Agreements

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