In-service DOE employees can access their W-2, 1127 waiver and 1095-C tax forms online on the NYCAPS Employee Self Service web page. DOE employees must choose the option for electronic delivery of their tax forms through NYCAPS and then will receive them via email by the end of January. The deadline to do so is usually right after the new year. If you previously chose electronic delivery, you do not have to re-enroll. The tax forms will be mailed to all other employees at the address on file at the DOE.
Regardless of how you receive your tax forms, you can always download and print copies via NYCAPS. See instructions on how to download and print your W-2 in NYCAPS ESS »
Your W-2 includes per-session and/or parental leave monies. UFT members who received parental leave payments from the UFT will not receive a UFT-issued W-2 on those earnings. Those earnings will be documented on their DOE W-2 form instead.
Members who are not on payroll, including retirees, will have their tax forms mailed from the city Office of Payroll Administration (OPA).
All members whose documents are lost or incorrect, should complete a W-2 Duplicate Request and Information Correction Form and email it to W2unit [at] schools [dot] nyc [dot] gov (W2unit[at]schools[dot]nyc[dot]gov).
Below are links to NYC OPA websites that our people may find helpful:
- https://www.nyc.gov/site/opa/taxes/tax-frequently-asked-questions.page
- https://www.nyc.gov/site/opa/taxes/w-2-wage-and-tax-statement-explained.page
See the most recent DOE payroll memorandum for more details.