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Responsibilities of the Election Commitee

Jonathan Fickies

See the UFT PowerPoint presentation about the responsibilities of the Election Chair for the 2021 chapter elections. 

Below you will find detailed information about your responsibilities as a member of the Election Committee. Please follow them carefully.

Responsibility 1: Make sure you and your committee members were selected in accordance with UFT rules

Please make sure the following rules were followed in your selection. If not, go back to the chapter leader and insist the rules be followed so your selection cannot be challenged.

  • The Election Committee may be designated by the chapter leader, with the approval of the chapter, or may be elected by the chapter. 
  • If your chapter conducted an election for the Election Committee, there must be clear notice of the process posted or discussed at a union meeting.
  • Candidates may not serve on the Election Committee.
  • The first duty of the Election Committee is to select one of its members as the chair.
Responsibility 2: Prepare and distribute the Notice of Election

A sample Notice of Election is included in the UFT election materials sent to your school; you can use it or adapt it for your needs.

The written Notice of Election shall contain:

  • A list of the positions to be filled. In addition to the chapter leader, the notice shall state how many delegates are to be elected: one per 60 teacher members or major fraction thereof. The school printout provides the number of DA delegates. The chapter may include other chapter positions exclusive to the school.
  • Procedures for nominations. The union recommends that nominations be submitted to the Election Committee either in writing at a chapter meeting, through school mailboxes or by hand delivery to a designated committee member. A written Nomination Form should specify the person’s name, position, the closing date for nominations and the name of the person who should receive the form. However, this does not preclude voice nominations at a chapter meeting.
  • An election calendar. A calendar must be created and must include the final date for nominations, which must be at least three school days after the chapter’s election date is confirmed by the AAA and UFT; and the date of election. The American Arbitration Association will assign the date of each school chapter election and will send a notification by mail and by email to all members eligible to vote in that election.
  • The procedure for appeal. Appeals of elections must be made in writing to the UFT borough representative, with written notice to the chapter, within five school days following the election. In the event that a challenge to the election is successful, the borough representative shall establish an expedited election procedure.

Finally, make sure the Notice of Election is placed in every UFT member’s mailbox at all school sites and annexes, and post it on the UFT bulletin board at each annex and site at least three school days prior to the date for nominations. All members will receive an email notifying them of the election and when to vote telephonically.

Responsibility 3: How to vote and eligibility

The chair of the Election Committee must verify that all nominees accept their nominations. All nominees should verify their agreement to run in writing.

Here’s who may nominate, run and vote in chapter elections:

  • The UFT Constitution does not provide for co-chapter leaders. If a chapter chooses to have a co-chapter leader, it may only be on an informal basis. Only one name may be submitted as chapter leader of record.
  • Any full-time member may nominate, run for a position and vote in a school’s election if they are on the school’s permanent table of organization or assigned to the school on the first Monday in May of an election year.
  • Only teachers are eligible to nominate, run for and vote for school DA delegate. They must be on the school’s table of organization or assigned to the school on the first Monday in May of an election year and must have signed the union card at least 60 days prior to the election.
  • Secretaries, guidance counselors, paraprofessionals and other functional chapter members are represented in the Delegate Assembly through their functional chapters and may stand for election as delegate from their functional chapters.
  • District 75 and District 79 members nominate and are nominated for chapter office in their District 75 or District 79 school. District 75 or District 79 members and others who are permanently housed in the school building may vote in that chapter leader election.
  • Nonmembers may not nominate, run or vote in chapter elections. A list of nonmembers shall be provided to each chapter Election Committee.
  • Every school is entitled to elect a paraprofessional representative and the vote may take place at the same time as the chapter election. Only paraprofessionals may nominate, run and vote for paraprofessional representatives.
  • Persons on split assignment shall vote in their payroll school. Like others, these members must vote telephonically using that chapter’s unique PIN number. F-status substitutes (those with regularly scheduled part-time assignments) may vote in their school’s election.
Responsibility 4: Conducting the election
  • The Election Committee shall complete and submit the nominations for all those willing to serve in a position at the chapter level.
  • The Election Committee shall complete and submit to the UFT the roster of eligible members and their contact information. The Election Committee must submit nominations for contested positions to the UFT Membership Department by Monday, April 19.
  • A roster of ineligible, nonmembers shall be given to the Election Committee. Any issues or discrepancies should be reported to the UFT Membership Department immediately.
  • The American Arbitration Association will assign the date of each school chapter election and will send a notification by mail and by email to all members eligible to vote in that election. The election may be scheduled between May 3, 2021, and June 18, 2021.
  • Prior to the election, the Election Committee shall confirm that each eligible voter has received an instructional letter from AAA, containing telephonic voting instructions and a unique PIN number.
  • Anyone not receiving voting information should contact AAA at 800-529-5218 to reissue voting information for that member.
  • Voting shall occur on one day. AAA is responsible for all vote counts.
Responsibility 5: Certify the election
  • Should any position be uncontested, meaning there is only one person nominated, the election committee must certify and complete the official chapter certification data form and send that document to the UFT Membership Department. The deadline for submitting that information has been extended to April 19, 2021.
  • Should any positions have no nominations, the election committee shall notify the UFT Membership Department no later than May 3, 2021.
  • Once the results of the election have been received, the names of the new representatives should be physically posted in school and members notified. 

Only ballots received by AAA on or before June 18, 2021, shall be counted. Anyone not receiving a ballot may contact AAA at 800-529-5218 to obtain a replacement ballot.